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Hilltoppers AFG Group Conscience Minutes

 
 
MINUTES OF THE APRIL 23, 2005 MEETING     Top of Page
IN ATTENDANCE
  • Officers: RS (GR and facilitator), DS, MW, SP (interim Liaison)
  • Group Members: BM, B, BC
 
The meeting was called to order and opened with Serenity Prayer at 1:15 pm by RS
 
REPORTS
  • Secretary: Minutes of the Jan 22, '05 meeting were read by RS in place of SM Motion was made and seconded to approve minutes with some minor corrections.
  • Treasurer: MW presented year-to-date financial report, copies were available. Copies are also available on the board in the meeting hall.
  • Literature: DS reported no problems with purchasing literature. He will make copies of meeting schedules.
  • Info Center Liaison: SP attended Feb. Al-Anon Info Center Board Meeting where their budget was approved for the year; new Lakeway group was announced; Hilltoppers was publicly thanked for their 2004 yr-end contribution; secretary space was filled; and Kitty announced they still need volunteers. There was no word from RB, the new Liaison Officer, whether he made it to the April meeting, which should have been held April 18th.
 
ACTION ITEMS FROM LAST MEETING
  1. Info Center Liaison position filled by RB who can attend Board meetings on Monday nights but may not be able to attend Sat GC meetings often. He will make sure to give a report to someone who will be attending.
  2. RS wrote announcement for book re: keeping literature contributions separate from group contributions but has not made larger sign for literature shelf.
  3. MW found out from Al-Anon WSO that birthday chips are not available for distribution and are not officially recognized.
  4. JP made Al-Anon birthday book but it hasn't been announced at meetings, so isn't being used.
  5. Hilltoppers speakers meetings? - it was decided to table this suggestion until someone who has the energy/interest can follow through. It was decided to announce speakers meetings. at Riverbend and Men's Hilltoppers in meantime.
  6. Starting 10:30 meeting earlier (10:00) was tabled until issues below (finding bigger room and starting Ala-teen meeting possibly on Saturdays) are resolved.
 
NEW DISCUSSION ITEMS
  • Item: BC brought up the issue of safety and 10:30 mg. (it's very crowded and possibly in violation of fire code). Two options discussed: Limiting attendance (i.e., putting sign on door when full); or finding larger room. MW said church has a larger room we could use but group would be responsible for setting up and breaking down.
    • Action: MW will research fire code and report to officers his findings. Action to limit attendance or move mg. will be based on his findings.
  • Item: DS brought up issue of starting an Alateen mg. at Hilltoppers.
    • Action: To determine interest in attendance and sponsorship of such a mg., an announcement will be written for book by RS and a sheet will be posted on bulletin board for those interested to sign.
 
NEXT MEETING
  • Next meeting will either be June '05 or August '05 (RS out of town July through mid-August). Date TBA.
 
The meeting was closed at 2:20 pm with the Serenity Prayer.
 

 

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MINUTES OF THE AUGUST 27, 2005 GROUP CONSCIENCE MEETING     Top of Page
OFFICERS:
  • Group Rep: - RS
  • Info Center Rep: - SP
  • Treasurer: - MW
  • Literature Chair: - DS
  • Secretary: - SM
 
The meeting was called to order at 1:15 PM by the Group Representative. Officers in attendance were: RS, MW W, SM, DS and SP
 
REPORTS
  • Secretary: Minutes of the April 23, 2005 meeting will be read at the next meeting.
  • Treasurer: MW presented year-to-date financial report.
    • Action: A motion was made, seconded and passed for the treasurer to make semi-annual disbursements of funds to organizations.
  • Literature: There was a discussion of whether or not to continue giving away the ODAT to newcomers.
    • Action: A motion was made, seconded and passed to include this issue on the next meeting's agenda.
  • Info Center Liaison: SP was elected to be the new Information Center Rep.
 
NEW ITEMS
  • Alateen Group: BM and C from the state Alateen office gave a presentation regarding the requirements for sponsoring an Alateen group. It was noted that there are only two Alateen programs in Austin, at Northland and Westlake.
    • Action: MW will check the cost of a room for an Alateen meeting.
    • Action: A motion was made, seconded and passed to support an Alateen meeting.
    • Action: A motion was made, seconded and passed for a committee to be formed headed by BM, consisting of persons willing to help with Alateen.
 
NEXT MEETING
  • A date for the next meeting was not determined.
 
The meeting was closed.
 
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